PURPOSE: To set forth guidelines for travel expense reimbursement for Officers, Board Members and Committee Chairs.

POLICY: Reimbursement will work as follows:
1. Actual expenses up to $100 will be reimbursed for attendance at FAHU State Board meetings for airfare, mileage, lodging and other expenses, provided that the local chapter does not reimburse for their members attendance.
2. This allotment will be available to Voting Board Members as well as Committee Chairs.  If a local chapter president is unable to attend and sends someone as pre-approved proxy for thier chapter, the reimbursement will be available to that person.

PROCEDURE(S):  A completed expense report as well as receipts or other documentation of expenses must be submitted to the Executive Director within 45 days of the meeting.

FINANCIAL IMPACT: Could cost as much as $3,000 per board meeting, depending on how many people request this reimbursement.  Judging by past experience, will only be $500-$800 per board meeting and the necessary amount will be allotted in the annual budget.

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PURPOSE: To set forth guidelines for travel expense reimbursement for designated Officers, Board Members and Committee Chairs attending NAHU events on behalf of FAHU.

POLICY: Reimbursement will work as follows:
1. Actual expenses up to an amount specified in the annual budget will be reimbursed for attendance to Capitol Conference, NAHU Convention and Region V Leadership meetings for airfare, mileage, lodging and other expenses, provided that the local chapter does not reimburse for their members attendance.
2. Reimbursement for NAHU Convention requires that the representative of FAHU be pre-registered as a delegate and that they attend the regional meetings, the House of Delegates and any other general business meetings of the association.  They must also vote in any contested elections.
3. Reimbursement for Capitol Conference requires that the representative of FAHU attend general sessions and participate in visits with legislators, regulators or their aides at the Capitol.
4. Reimbursement for Region V Leadership Meeting requires that the individual is in attendance for at least 75% of the allotted time for this meeting.

PROCEDURE(S):  A completed expense report as well as receipts or other documentation of expenses must be submitted to the Executive Director within 45 days of the meeting. The individuals to attend these events will be determined by the board during the annual budgeting process.

FINANCIAL IMPACT: Will be determined annually at the Board’s Budget Meeting.